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Purchasing Policy
Informal Process
- Obtain quote(s) (written, telephone, or fax)
- Submit quote(s) with purchase requisition (PR) or write quote(s) on PR
- Write name of contact person on quote(s)
- Building construction bids $30,000 - $299,999 originate in purchasing to ensure minority participation
Items | Amounts | Quotes | Contract |
---|---|---|---|
Apparatus, supplies, materials, and equipment |
< $5,000 |
Not needed |
Not required |
Services, apparatus, supplies, materials, and equipment |
$5,000 - $89,999 |
Required | Not required |
Professional services |
$5,000 - $49,999 |
Whenever possible |
Required if > $5,000 |
Construction or repair work |
$5,000 - $299,999 |
Required | Required if > $5,000 |
Formal Process
- Advertise
- Bid meetings and/or pre-bid meetings
- Public opening of bids (can receive via fax if bonding not required)
- Apparatus, supplies, materials, and equipment optional bid deposit
- Construction bid deposit and performance bond requirement
- Minority participation mandated
- Bids recorded in minutes of agenda
- Contract in writing
- Awarded by City Council
Items | Amounts | Quotes | Contract |
---|---|---|---|
Apparatus, supplies, materials, and equipment (Piggyback statute can be used) |
$90,000 | Required | Required |
Professional services |
$50,000 | Whenever possible |
Required |
Construction or repair work |
$500,000 | Required | Required |
- Contracts/quotes can not be divided to avoid bidding.
- Don't have to bid used equipment or state contracted items.
- Can "Piggyback" off of other contracts from governmental units. Requires special provisions.
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Chris Costner
Finance Director
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Finance
Physical Address
101 W Gold Street
Kings Mountain, NC 28086
Mailing Address
P.O. Box 429
Kings Mountain, NC 28086
Phone: 704-734-0333Fax: 704-734-4590
Hours
Monday - Friday
8:30 a.m. - 5 p.m.
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Chris Costner
Finance DirectorPhone: 704-734-4607
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Cathy Herring
Purchasing AgentPhone: 704-734-4608
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Allison Wellmon
Accounts PayablePhone: 704-730-2151
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Jana Williams
Assistant Finance DirectorPhone: 704-734-4611